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How Much Office Space Is Really Necessary?

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When discussing a commercial property’s size, the standard measurement is square feet. However, how many people are able to visualise what that really means for a business space? Most important of all, how much space do you need to move your business into a new facility? In order to have an accurate idea, consulting property experts, like The London Property Scout, is very much recommended. There are various other factors that you need to consider; some are legal, some are financial and some are technical.

The legal standpoint

From a legal standpoint, an unoccupied room’s total volume, divided by a number of employees who will work inside the room, should work out to be around 11 cubic metres or 53 square feet. That is a minimum. In rooms containing lots of furniture or equipment, this probably will not be enough space. However, note that the rule doesn’t apply to machine cabs, sales kiosks or anyplace else where space is small by design.

What else needs to be considered when you are trying to choose the best space for your business?

The first thing you want to do is take an optimistic approach and allow room for your business to be able to expand if necessary. Having a smaller office space may be a less expensive option and most start-up businesses do start out somewhere small after all – Apple started out in a garage. However, if you are forecasting to have a successful business year, then it is important that your office space is able to grow along with it. In this case, you will want to allow for some extra space if possible. Extra workers are the most obvious thing that will require you to have more room. However, this can also snowball rather quickly. For example, if you rely on networked computers, you may need extra space for servers and computers.

Forecasting growth

If you aren’t foreseeing a lot of early growth then other solutions are available like negotiating a short-term lease. That can save you money until the time comes when you need more. Another thing that you may be able to do is to agree on negotiation rights so that you are the first to be informed when any adjacent properties become available, to ensure that you can obtain extra space when you need it.

Space in consideration of nature of jobs

Ensuring there is adequate space for your workers to work in is essential, however, there won’t always be enough. You need to take the nature of their daily jobs into consideration. If the business that you operate in involves large call volumes, then you will want to provide your employees with more space so that the clatter of many voices can be avoided. If you have physical good orders on a regular basis, your only concern is not just the storage space. Another important factor to consider will be the layout of your office, which will ensure that the area is free of obstructions and that you can efficiently and easily make deliveries.

Space occupied by equipment

Also, consider how much you rely on paper documentation. If you have a paperless office you can save space on supplies, stationery and filing. If you were to switch over to a paperless system you could potentially save space as well as money. That will also free space up that tends to be taken up by storage boxes, scanners, printers and file cabinets.

Vertical space planning

Finally, don’t just think about floor space. You also want to make the most of the verticality that you have. Your best friend here is stackable shelving, especially, if you have low door frames or uneven ceilings to deal with. They are cheap as well. Purchasing shelving in modular format will help you save on having unused bookcases and shelves and allow for incremental expansion when you need it. When picturing office furniture, we tend to think of drawers, desks and file cabinets. However, you can be unconventional. It will provide your office with a very decorative feel to it.

When determining the best size of office space, there really is no such thing as a magic formula. However, if you know what you should be looking for, many hidden benefits and multiple workarounds are available to you even in the smallest spaces.

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